Business Software Solutions/ Quickbooks

QuickBooks Enterprise delivers the advanced functionality of an accounting and financial software system, sophisticated reporting and flexibility to grow with client's needs but with the same ease of QuickBooks — for thousands less than its alternatives. As a Certified QuickBooks ProAdvisor, Microtask understands the challenges your business face and can offer guidance on everything from complex accounting questions and payroll interpretation to mastering advanced features of QuickBooks.

Quickbooks Enterprise Features

Reporting & Finances

Excel Integration Refresh - Save formatting and save time. Now when you export your QuickBooks reports to Excel, simply refresh your previously saved worksheet and your formats will be applied to the new report. QuickBooks remembers your Excel formats so you can work seamlessly.

Industry Report Templates - Access industry specific report templates created by other QuickBooks users. Quickly find the report you need, with results displayed by your industry, user rating and report popularity. Click to populate the report with your business data.

See Business Data at a Glance - The Company Snapshot helps you stay on top of your business from a single screen, with data presented just the way you want it. Choose at-a-glance reports that are most crucial for managing your business. Report options include yearly expense and income comparison, detailed expense and income breakdown, and a top customer list.

Run Key Financial Reports Instantly - Use any of Enterprise Solutions’ standard reports, such as Profit and Loss, Forecast vs. Actual Budget, Statement of Cash Flows, A/R Aging Detail and Customer Average Days to Pay, to get real-time visibility into your business performance. You can easily customize these standard reports to your needs and memorize your changes for future use. You can also export your data to Microsoft Excel to conduct your own specific analyses.

Combine Reports from Multiple Company Files - If your company operates from multiple locations, save time and avoid errors by consolidating financial reports in one easy step. No manual calculations or mistakes. Just choose a report: Balance Sheet, Profit & Loss, Profit & Loss by Class, Statement of Cash Flows, Trial Balance, or Sales by Customer Summary. Select the data files to draw from, and Enterprise Solutions creates a Microsoft Excel spreadsheet with a column for each location, and a column that totals them all.

Create Financial Statements - Easily create professional financial statements with the Intuit Statement Writer. Intuit Statement Writer links your QuickBooks Enterprise Solutions files with Microsoft® Excel so you can build and update professional statements. Create Microsoft Word-based reports and documents, create up to 16 statements within a single Microsoft Excel workbook, and send consolidated reports in PDF format. Plus, documents and statements can be saved as a custom report template for easy reuse.

Export Data to Microsoft Excel - Export your QuickBooks data to a new or existing Excel spreadsheet. No retyping! Excel automatically applies existing formulas to the new data. Use the export feature to quickly make global changes, such as updating telephone area codes, then import the data back into QuickBooks. Efficiently add groups of new vendors or customers to QuickBooks by importing them in one easy step.

Create Custom Reports - For more advanced reporting needs, you can create custom reports with ODBC-compliant applications by connecting directly to the QuickBooks database for maximum flexibility in report design.

Stay on Top of Your Receivables - The Collections Center helps you quickly identify overdue and almost due invoices and email collection notices in a few steps.

Track Expenses and Pay Bills Automatically - Record bills as they arrive — QuickBooks alerts you when they’re due. No more worrying about late fees and finance charges. When it’s time to pay your invoices, simply click a button to turn each bill entry into a check. Enterprise Solutions lets you print checks one-at-a-time or in batches.

Download Your Bank and Credit Card Transactions into QuickBooks - Download transactions from more than 500 financial institutions right into Enterprise Solutions. No errors. No typing. Now you can enter downloaded transactions in as little as one click. Associate downloaded payees to existing names in your Enterprise Solutions lists, and Enterprise Solutions standardizes the downloaded entries, helping to ensure “clean” lists and accurate reports.

Track Fixed Assets - Track fixed assets such as computers and other office equipment with our Fixed Asset Manager. Track each purchase from acquisition to disposition, and automatically calculate depreciation for up to six asset bases, including federal, state, book, and AMT (Alternative Minimum Tax).

Instantly Prepare for Tax Time - Enterprise Solutions tracks your income, expenses, sales tax and payroll while you record transactions so you’re ready for taxes anytime. Let your accountant work directly in a copy of your Enterprise Solutions file, or generate any needed reports and e-mail them as PDF files.

Track Tax Deductible Expenses Automatically - Get every deduction you’re entitled to without spending your time sorting receipts or adding up totals. Enterprise Solutions tracks your income and expenses and organizes them by tax category automatically as you record sales, write checks and pay employees. Enterprise Solutions tax alerts can remind you of quarterly and monthly tax deadlines, so you never have to worry about late-payment penalties. You can report your taxable income and expenses any time, at a moment’s notice.

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Inventory

Inventory Center - Easily find and locate inventory tasks by accessing your inventory items and reports all in one place with QuickBooks Inventory Center. Now add a notes field or image to each item for quick identification.

Enhanced Inventory Receiving - Maintain reliable inventory counts even when a single order is delivered in multiple shipments. Apply item receipts or bills for each partial shipment received against the original purchase order.

Track Hundreds of Thousands of Parts or Service Items - Give your business room to grow with the capacity to add and track hundreds of thousands of inventory, non-inventory, or service items. That’s more than six times the capacity of any other QuickBooks product.

Know Your Inventory Stock Status - With the built-in inventory stock status report you can check your inventory needs instantly and reorder as needed. See quantities on-hand, on sales order and on purchase order for each item. Set reorder points based on inventory levels and get automatic alerts to help you keep up with demand.

Change Assembly Components on the Fly - Change quantity and item components on the fly to make substitutions or accommodate special customer requests. Add custom fields, such as serial or lot numbers, to track builds more closely than ever before. Plus print your build assembly with the click of a button and see the quantities needed to accurately build a job.

Rapidly Add or Edit Multiple Items - Save time by entering and editing your item information in bulk from one spreadsheet view. You can even copy and paste data from other spreadsheets.

Track Unique Information with Custom Fields -Use custom fields to capture, track and report on the unique item information you need. Set custom fields to accept certain formats such as date, phone number, or select from list to reduce data input errors and improve the quality of your data output. Plus use advanced filtering and sorting to run reports on the custom field information you care about.

Create Bills of Materials to Track Costs and Components -Create Bills of Materials ("BOMs") or "kits" to track the costs and inventory with the Build Assemblies feature and track assembled products more accurately. Include both material and non-material costs - such as labor and overhead — and see how many finished goods you can build based on your current inventory. As you build finished goods, Enterprise Solutions automatically deducts component items from your inventory and alerts you when it’s time to re-order, or when there aren’t enough components for an assembly.

Unit of Measure Conversion - You may buy the same item in one unit of measure, stock it in another, and sell it in yet another. Enterprise Solutions can automate the conversion from one unit of measure to another as the item moves through your business, helping you avoid costly mistakes. With a click, you can instantly convert from cases to pallets, or whatever units of measure you define. The correct units are then printed on invoices, purchase orders, sales orders, pick lists, and packing slips to help streamline your workflows and enable you to easily buy and sell products in precisely the way your vendors and customers prefer.

Available to Promise - The Available to Promise feature puts important inventory data on one simple screen. Easily drill down to see details on which customers have ordered the product, or view open purchase orders that have been placed with vendors.

Sales Order Fulfillment Worksheet - The Sales Order Fulfillment Worksheet shows all your open sales orders on one simple screen. Sort open sales orders by date, by shippable dollar amount, or by customer with one click. Customize whether you want to allow partial shipments, or only complete orders. Select the orders you want to ship, then instantly batch print pick lists, packing slips, or invoices.

Backorder Tracking - Easily see backordered items on purchase orders, invoices and other sales forms. Enterprise Solutions makes it easy to know exactly what still needs to be shipped and what you are still expecting from vendors.

Easy and Convenient Shipping -Ship faster with fewer errors and schedule pickups and track shipments - directly from Enterprise Solutions. Use the customer address information on your sales receipts or invoices to pre-fill FedEx and UPS shipping labels, complete with tracking numbers and bar codes. Multi-parcel shipping lets you easily print labels and ship multiple packages from single shipment orders.

Process Returns and Non-standard Goods - Print custom–designed forms to improve your in–shop processes for handling returns, non–conforming and damaged goods, and physical inventory counts. With tools like End–to–end Returned Materials Authorization (RMA) tracking, Non-conforming Materials Worksheet, and Damaged Goods Log can help you make sure nothing falls through the cracks.

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Advanced Inventory (add-on)

Serial Number and Lot Tracking - Conveniently track serial numbers and lot numbers right inside QuickBooks. Enter serial numbers and lots at the time of purchase, transfer, or sale - this means no extra data entry is required for reliable tracking. With the new recall report, you can track defective lots through assemblies and subassemblies, in stock on shelves, and customer purchases.

FIFO Costing - Now you have the flexibility to work in FIFO costing in addition to average costing for tracking inventory. Easily switch between costing methods whenever you want.

Know the Value and Quantity of Inventory in Multiple Locations - For each location, you can see how many items are on hand, on sales order, on purchase order, and your reorder point... and QuickBooks will automatically calculate which items you need to restock.

Transfer Inventory from One Location to Another - If one location is running low on inventory, you can transfer stock from another location to meet demand without delay.

Flexibility to Set Up Various Types of Locations - In addition to tracking inventory in multiple warehouses, you can track it in different staging areas within a single warehouse, on service trucks, and on consignment. You can even track imported goods ‘on the water.

Track Your Inventory Data in One Place - Advanced Inventory is built right inside Enterprise Solutions with the same user interface, so you don't have to install, learn and use separate software. Your inventory data is tracked automatically from your QuickBooks invoices, sales orders and purchase orders.

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Sales & Customers

Lead Center - Track and follow up on sales leads in the new QuickBooks Lead Center. Easily import existing leads. When your lead becomes a customer, move the lead’s contact information into the Customer Center with one click.

Automatic Price Adjustments - Set a default percentage or dollar amount markup for your items. When costs change, choose to increase sales prices by your markup amount, or have QuickBooks automatically make the changes for you.

More Price Levels - Now you can add up to 750 different prices in the price level list.

Track Hundreds of Thousands of Customers - Give your business room to grow with the capacity to add and track hundreds of thousands of customers, vendors and employees. That’s more than six times the capacity of any other QuickBooks product.

Find Key Customer Information Instantly - The Customer Center puts all your important customer details in one simple screen. See all your customers, exactly what they owe, and view the entire transaction history (estimates, invoices, received payments, and more). Filter by active customers, open balance or invoice, received payments, or create a custom filter.

Quickly Prioritize Customers with the Customer Snapshot - The Customer Snapshot gives you a consolidated view so you can assess at a glance each customer's purchase history, outstanding balance, and other key metrics so you can make timely decisions on customer requests.

Rapidly Add or Edit Multiple Customers - Save time by entering and editing your customer information in bulk from one spreadsheet view. You can even copy and paste data from other spreadsheets.

Track Unique Information with Custom Fields - Use custom fields to capture, track and report on the unique customer information you need. Set custom fields to accept certain formats such as date, phone number, or select from list to reduce data input errors and improve the quality of your data output. Plus use advanced filtering and sorting to run reports on the custom field information you care about.

Send Estimates, Invoices or Sales Orders - Create estimates, invoices and sales orders in seconds and email them to your customers right from Enterprise Solutions. Enterprise Solutions simplifies your workflow. You can duplicate and edit previous estimates to save time over creating new ones from scratch. You can instantly turn estimates into invoices and convert sales orders into purchase orders or work orders for your production floor.

Invoice Many Customers at Once with Batch Invoicing - When you are invoicing many customers for the same service, you'll be able to save the time previously spent on creating individual invoices by using QuickBooks' new batch invoicing capabilities.

Give Your Sales Forms a Distinctive Identity - Ensure that your invoices and other forms get the attention they deserve. Access FREE professional designs that you can customize for your business. Create a distinctive look and apply it across all your invoices, statements and other forms all at once.

Use Foreign Currencies on Sales Transactions - Apply and calculate foreign currencies automatically on sales transactions, such as sales orders and invoices, so you can do business with your international customers more easily.

Set Custom Pricing and Billing Levels - Fine-tune your pricing structure for up to 100 types of customers or programs. Link a price level to any customer and Enterprise Solutions automatically applies the correct discount to estimates and invoices.

Manage Multiple Customer Addresses - Store multiple email addresses and an unlimited number of shipping addresses per customer to make tasks like shipping and invoicing easier than ever before. You can set company–wide default “copy” (cc) and “blind copy” (bcc) email addresses to pre–populate for each customer.

Apply Payments and Calculate Sales Tax - Enterprise Solutions automatically tracks every invoice until it’s paid. Payments and credits can be applied to one invoice or several in a few simple steps. Track and apply sales tax and non–taxable sales automatically on every invoice, sales order and receipt.

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Purchasing & Vendors

Batched Invoicing for Time and Expenses - Invoice multiple customers for time and expenses in one batch. Create a full set of invoices for customers with the same time and expenses. Just create the invoice and select the customer you want to send it to.

Track Hundreds of Thousands of Parts or Service Items - Give your business room to grow with the capacity to add and track hundreds of thousands of vendors. That’s more than six times the capacity of any other QuickBooks product.

Find Key Vendor Information Instantly - The Vendor Center puts all your important vendor details in one simple screen. See all your vendors, exactly what balance is owed them, and view your entire transactions history (bills, checks, purchase orders, and more). Filter by active vendors, open balance, bills or checks, or create a custom filter. Discover how much business you’re doing with each vendor without running separate reports or going to different screens.

Rapidly Add or Edit Multiple Vendors - Save time by entering and editing your vendor information in bulk from one spreadsheet view. You can even copy and paste data from other spreadsheets.

Define Custom Fields to Track Unique Information - Use custom fields to capture, track and report on the unique vendor information you need. Set custom fields to accept certain formats such as date, phone number, or select from list to reduce data input errors and improve the quality of your data output. Plus use advanced filtering and sorting to run reports on the custom field information you care about.

Create and Send Purchase Orders - Create purchase orders in seconds and email them to your vendors right from Enterprise Solutions. Turn any estimate or sales order into a purchase order in just a few clicks without retyping line items or vendor information.

Use Foreign Currencies on Purchasing Transactions - Apply and calculate foreign currencies automatically on purchasing transactions, such as purchase orders, so you can do business with your offshore vendors more easily.

Receive Items and Pay Vendors - Enterprise Solutions automatically tracks every purchase order until the items are received and your vendor is paid. Enter bills when you receive them, set due date reminders, and turn each bill entry into a check with the click of a button.

Track Manufacturer’s Part Number - Reduce ordering errors and avoid the hassle of constantly looking up your vendor’s part number. Store the manufacturer’s part number as part of your item definition, making it easier to re–order inventory.

Easy Setup and Integration with TrueCommerce EDI - Save time while meeting customer requirements with TrueCommerce EDI, the comprehensive Electronic Data Interchange (EDI) for Enterprise Solutions. EDI is the most widely-used form of business-to-business electronic commerce to automate order processing.

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Payroll & Employees

Batched Time Sheets - Create time sheets for multiple employees or vendors in one batch. Create the time sheet and select the employees or vendors who worked the same hours.

Find Key Employee Information Instantly - The Employee Center puts all your important employee details in one simple screen. And with a QuickBooks Payroll subscription, you can pay employees, pay tax liabilities, fill out important tax forms, and track payroll expenses - all from a single, at-a-glance screen.

Payroll Processing Including Direct Deposit - Enterprise Solutions’ easy-to-use, integrated payroll tools offer several ways to streamline the payroll process from setting up new employees to automating payroll. With Direct Deposit, Enterprise Solutions lets you deposit employees’ pay directly into their bank account(s).

Track Employee or Contractor Time - QuickBooks Time Tracker (sold separately) is the fastest way to track and record billable time in Enterprise Solutions. Your employees or contractors enter their hours from anywhere using a Time Tracker timesheet on the Web. Easily download submitted online timesheets right into Enterprise Solutions in one click.

Centralized and Secure Employee Information Tracking - Protect your company against lawsuits by centralizing your employee information, and documenting your compliances. Our Employee Organizer puts it all at your fingertips.

Comprehensive Employee Management Reports - See employee information at–a–glance in convenient reports you can print. Enter employee hours by day or week and Enterprise Solutions automatically tracks job costs as you pay job-related bills and labor.

Employer Compliance Guidelines - Enterprise Solutions provides built-in legal documentation and requirements as well as compliance tips for employment-related issues, such as recruiting, hiring, compensation, benefits, employee relations, and termination.

Employment Forms, Letters and Templates - Print a variety of state and federal forms, or employee management forms. Adapt templates for legally compliant employment-related letters and other documents. Read tips on interviewing, giving evaluation reviews, and more.

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Security & Productivity Tools

Calendar View - See invoices, billing, past transactions and other important tasks coming due or past due in the Calendar view. The improved "to do" list captures more relevant information to help prioritize your tasks.

Document Center - Get organized by scanning and attaching receipts, estimates and other important business documents to your QuickBooks records with drag and drop ease. The new QuickBooks Document Center lets you store files locally on your hard drive. A major advantage at tax time.

Memorized Transactions - Let QuickBooks do your most frequent and time-consuming tasks for you. In addition to automatically executing recurring transactions like weekly and monthly bills and invoices, you can now easily select which transactions to run and which to postpone. Includes new bi-monthly option.

Faster Form Completion - Find items in your sales order based on item detail, including custom fields, directly from your sales order, invoice, or sales receipt. With the click of a button, populate the selected items into the form you're working on.

More Multi-User Activities - Now complete more activities in multi-user mode: Define custom fields. Set a closing date. Make deposits. Change any list sort order.

Add Up to 30 Users - QuickBooks Enterprise Solutions supports from 5 to up to 30 simultaneous users, scaling with your business as it grows. Adding more users after your initial purchase is fast and easy.

Expanded User Controls - Give your employees access to the information and activities they need to do their jobs, without exposing your data to accidental or intentional misuse. Allow or restrict your users to access over 115 individual reports, bank accounts, lists and activities in Enterprise Solutions.

Always-On Audit Trail - The always-on Audit Trail greatly reduces the time spent investigating changes to your Enterprise Solutions files since the last time you reviewed them. The Audit Trail can help protect you against employee fraud and detect employee errors because it records transactions that are being entered, edited or deleted from the system with no impact on Enterprise Solutions’ performance.

Work in Two Company Files at the Same Time - Save time switching between QuickBooks files by working in two instances of QuickBooks Enterprise Solutions at the same time.

Set Up Users Quickly with Predefined Roles - Enterprise Solutions includes 13 predefined user roles to help you set up new users quickly. Each predefined role provides access to the activities and reports typically needed by users in that role. You can easily copy and edit a predefined role to better meet your users' unique needs, and assign any role to any user or apply multiple roles to a single user.

Connect Remote Workers and Locations - Unify remote workers and satellite offices with a high-performance, "real-time" link to your QuickBooks data. Enterprise Solutions works with Remote Desktop Services to allow password-protected access by authorized users.

Perform More Tasks in Multi-User Mode - Enterprise Solutions allow you to adjust inventory, delete list items, change sales tax rates, and back up your company file while in Multi-User Mode so you can complete these tasks without disrupting other users.

Run Enterprise Solutions Faster with Remote Desktop Services - Run and use Enterprise Solutions more quickly with Remote Desktop Services. By installing your software on a terminal server versus multiple client computers, you can also save money on IT related cost.

Fully Integrated Document Management - Organize your important business documents in one place. Document Management lets you attach documents – electronic or scanned files – to any QuickBooks customer, vendor, employee, account or transaction.

QuickBooks Instant Messenger - QuickBooks Instant Messenger lets you chat directly with remote users and perform actions, such as logging them out, even when they are not at their computer.

Flexible Administrative Controls - ou can set up your accountant to be the QuickBooks Administrator with sole access to the accounting functions that impact your data integrity, such as opening and closing the books. Your accountant can then delegate lower level functions, such as setting up new users and company preferences, to your in-house administrator.

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